Privacy Policy for Four Square Business Services

1 Definition of Personal Information

• "Personal Information" refers to any information about an identifiable individual, excluding names, titles, business addresses, or telephone numbers of employees within an organization. In the context of Four Square, Personal Information may include but is not limited to:
• Financial & Tax Information: Social Insurance Numbers (SIN), income records, bank account details, investment information, tax returns, and financial statements
• Contact Information: Names, home addresses, phone numbers, and email addresses
• Employment Information (for payroll and hiring services): Job titles, salaries, dates of birth, medical/benefits information, resumes, and references
• Website Usage Data: IP addresses, browser types, operating systems, and data collected via cookies or web analytics tools

2 Collection of Personal Information

We collect Personal Information solely through lawful and fair methods, and only for purposes outlined in this Policy.

• Information You Provide Directly: Refers to any information about an identifiable individual, excluding names, titles, business addresses, or telephone numbers of employees within an organization. In the context of Four Square, Personal Information may include but is not limited to:
• Information Collected Automatically: When you visit our website (foursquarecorp.ca), we automatically collect non-identifiable data about your device and browsing activity through cookies, log files, and tracking technologies, including:
  - IP address
  - Browser type
  - Pages viewed
  - Date and time of visit

3 We utilize your Personal Information for the following purposes:

All categories of Personal Information described in this Privacy Policy exclude text messaging originator opt-in data and consent. This information is used solely for the purpose of delivering requested SMS communications from Four Square Business Services and will not be shared with any third parties except as required by law.

• Service Delivery: To fulfill contractual obligations such as preparing tax returns, processing payroll, providing financial forecasts, or delivering IT consulting
• Communication: To respond to inquiries, schedule appointments, and send relevant notifications
• Internal Operations: To manage client records, evaluate service quality, and handle billing and payments
• Legal and Regulatory Compliance: To meet legal obligations, including reporting to authorities like the Canada Revenue Agency (CRA)
• Recruitment: To assess job applications and candidate suitability
• Marketing (with Consent): To send newsletters or promotional communications about our services or updates, which you may opt out of at any time

4 Consent

SMS communications require express consent. By providing your mobile number and opting in via our web forms, you consent to receive SMS messages from Four Square Business Services. You may withdraw consent at any time by replying STOP.

• Implied Consent: When you engage our services (e.g., filing your taxes), we assume you agree to the collection and use of necessary information to fulfill that service.
• Express Consent: For uses outside the scope of the requested services—such as testimonials or sharing data with third parties—we may seek your explicit, written, or verbal consent.
• You may withdraw your consent at any time, subject to legal or contractual constraints. Please note that withdrawing consent may impact our ability to provide certain services.

5 Disclosure and Sharing of Personal Information

We do not sell, rent, or share mobile phone numbers or SMS consent data with third parties or affiliates for marketing or promotional purposes.

• Service Providers: Sharing with trusted third-party vendors (e.g., cloud hosting, payment processors, specialized software providers) bound by confidentiality agreements and used solely to perform services for us
• Legal and Regulatory Authorities: When required by law, court order, or government request (e.g., CRA reporting)
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your Personal Information may be transferred as part of the transaction, with the acquiring party bound by this Privacy Policy

6 Data Accuracy and Retention

1. Accuracy
   We take appropriate steps to ensure that the Personal Information we hold is accurate and current. We rely on clients to provide accurate data and inform us of any updates.
2. Retention
   Personal Information is retained only as long as necessary to fulfill the purposes outlined in this Policy, to comply with legal obligations, and for internal audit purposes. Once no longer needed, your information will be securely destroyed or anonymized.

7 Security Measures

We have implemented physical, organizational, and technological safeguards to protect your Personal Information against unauthorized access, use, disclosure, alteration, or loss. These include:

- Encrypted portals and secure email for sensitive data exchanges
- Restricted access to physical and electronic records
- Employee training on privacy and security protocols
- Regular security reviews and updates

8 Your Privacy Rights

Under Canadian privacy laws, you have the following rights regarding your Personal Information:

• Right of Access: To request access to the data we hold about you
• Right of Correction: When you visit our website (foursquarecorp.ca), we automatically collect non-identifiable data about your device and browsing activity through cookies, log files, and tracking technologies, including:
• Right to Withdraw Consent: To withdraw your consent for certain data uses, subject to legal exceptions

To exercise these rights, please contact our Privacy Officer (See Section 10).

9 SMS Consent Disclosure

• By clicking SUBMIT, you consent to receive SMS messages from Four Square Business Services related to appointments, service updates, and account notifications.
• Message frequency may vary. Message and data rates may apply.
  Reply STOP to opt out at any time.
  Reply HELP for customer support at (778) 800-1917 or info@foursquarecorp.ca.
• I have read and acknowledge the Privacy Policy.